Terms and Conditions for Seminar Participation
Effective Date: January 1, 2024
These terms apply to all seminars organized by Med-Tronik GmbH / MORA® Academy unless otherwise specified. These terms do not apply to seminars held in Spain or Slovenia; separate terms apply for those countries.
1. Seminar Registration
Registration for seminars can be completed online through the Med-Tronik GmbH / MORA Academy website: www.med-tronik.de
. If internet access is unavailable, please provide the participant’s full name, company and billing address, and contact details (phone, fax, email) in writing to receive a registration confirmation.
Upon registration, you will receive an automatic confirmation containing seminar details, an invoice, directions, and a list of recommended hotels.
If the seminar is fully booked, we will notify you immediately. Registration is considered accepted if no rejection is issued within 14 days. Participation is not guaranteed, and Med-Tronik GmbH / MORA Academy reserves the right to accept or deny participation at its discretion.
By registering, you agree to attend the entire seminar. Fees for late arrivals or early departures are non-refundable. Current seminar fees are listed in the seminar program, and the prices at the time of registration apply. Seminar fees include seminar materials and a certificate of attendance.
Participants are responsible for arranging and covering travel and accommodation costs. The seminar fee must be paid in full no later than 14 days before the seminar start date or immediately for short-term registrations. If payment is not received on time, the seminar certificate will be withheld, and any special offers may be revoked.
2. Communication
We will communicate with you using the contact details provided on the registration form for all seminar-related purposes. By providing your contact details, you agree that your personal information may be used for seminar communication and shared with the seminar organizer to facilitate invoicing and logistics.
This may include notifications regarding cancellations, venue changes, or other important updates. Your personal information will not be shared with third parties without your consent, except where legally required. Data is handled in accordance with the General Data Protection Regulation (GDPR).
3. Cancellation and Participant Changes
You may cancel, rebook, or designate a substitute prior to the seminar:
3.1 Substitution
You may appoint a substitute participant up to 48 hours before the seminar, provided the substitute meets all participation requirements. Med-Tronik GmbH / MORA Academy reserves the right to approve any substitute.
3.2 Rebooking
You may rebook once, free of charge, to another equivalent seminar up to 2 weeks before the seminar start date. The new seminar must be chosen within one week of rebooking. Rebooking after this deadline will be treated as a cancellation.
3.3 Cancellation
Cancellations are subject to the following conditions:
- Up to 14 days before the seminar: No charge
- Between 14 and 7 days before the seminar: 50% of the participation fee
- Less than 7 days before the seminar or no-show: 100% of the participation fee
4. Seminar Cancellation by Med-Tronik GmbH / MORA Academy
We reserve the right to cancel seminars due to insufficient participation (no later than 10 days before the seminar) or for reasons beyond our control, including but not limited to illness of a speaker, force majeure, strikes, natural disasters, government restrictions, or other unforeseen events.
In such cases, all seminar fees paid will be refunded immediately. No further liability or compensation claims (e.g., travel, accommodation, or lost income) are accepted unless based on gross negligence or willful misconduct by Med-Tronik GmbH / MORA Academy.
5. Seminar Changes
Med-Tronik GmbH / MORA Academy reserves the right to make necessary changes to seminar content, organization, schedule, or location, provided such changes do not significantly alter the seminar’s overall character.
We may replace planned speakers with equally qualified individuals if required. Participants will be informed promptly of any changes.
6. Participant Conduct and Liability
Participants are expected to conduct themselves in a manner that respects the rights and safety of others. Disruptive, abusive, or discriminatory behavior will result in immediate removal from the seminar without refund.
Participants must comply with all health and safety regulations of the venue. Failure to comply will result in removal without refund. Hazardous or dangerous items may not be brought into the seminar.
Participants are responsible for any damage caused by themselves, their employees, contractors, or agents to the venue. Any such damage must be fully reimbursed.
Participants are advised to keep personal belongings with them at all times. Med-Tronik GmbH / MORA Academy accepts no liability for theft, loss, or damage to personal items.
7. Health, Insurance, and Risk Acknowledgement
Attendance is at the participant’s own risk. Med-Tronik GmbH / MORA Academy is not responsible for accidents, illnesses, or injuries that occur during or as a result of seminar participation.
Participants are responsible for obtaining adequate health, accident, and travel insurance. Obtaining visas, travel documents, and permissions is the sole responsibility of the participant.
8. Intellectual Property Rights
Unless otherwise specified, all copyrights and intellectual property rights in seminar materials (including course notes, slides, brochures, articles, case studies, and any materials provided by the speaker or trainer) are owned by Med-Tronik GmbH / MORA Academy.
These materials may not be reproduced, distributed, or used without prior written consent.
9. Photography and Filming
We may photograph or film seminars for promotional purposes, including marketing materials. By attending the seminar, you consent to being photographed or filmed.
Images and recordings may be used by Med-Tronik GmbH / MORA Academy without compensation. Participants may not record or photograph seminars without prior written consent.
10. Limitation of Liability
While we take reasonable precautions to ensure safety, Med-Tronik GmbH / MORA Academy is not liable for any loss or damage suffered by participants in connection with the seminar, except in cases of death or personal injury caused by our negligence.
Nothing in these terms limits liability for death, personal injury, fraud, or any other liability that cannot be lawfully excluded.
Our total liability for any claims shall be limited to the seminar fee paid. We shall not be liable for any indirect, consequential, or incidental losses, including travel or accommodation costs.
The views, opinions, or recommendations expressed by speakers or other participants are solely their own and do not necessarily reflect those of Med-Tronik GmbH / MORA Academy.
11. Governing Law and Jurisdiction
These Terms and Conditions are governed by the laws of the Federal Republic of Germany. Any disputes shall be subject to the exclusive jurisdiction of the courts in Offenburg, Germany.
12. Severability
If any provision of these Terms and Conditions is held invalid or unenforceable, the remaining provisions shall remain valid and enforceable.
